86% of HR managers believe that effective employee training is beneficial to retaining top talent, with 70% of all training programs focused on compliance training. Organizations rely on compliance training to stay ahead of changes in an uncertain regulatory environment by helping their employees close their knowledge gaps, meet DEI standards, complete safety training, and more.
With so many employees now working in hybrid and remote models, many businesses struggle to distribute compliance training resources and maintain an environment of continuous learning. A centralized system of communication and learning management is key to maintaining compliance training standards in a tech-focused workforce.
A learning management system (LMS) allows top-performing businesses to streamline employee communication, extend their workplace learning environment to remote workers, and encourage knowledge sharing. Software solutions to compliance training can centralize L&D efforts into personalized training workflows that are more likely to engage and retain employees, many of whom are frustrated with inadequate and outdated training systems.
What is compliance training?
Compliance-focused training educates employees on their company’s policies and procedures as well as the federal regulations relevant to their industry. Whereas corporate compliance focuses on the company’s rules and objectives, regulatory compliance educates staff on federal requirements and prevents liabilities.
Failure to supply adequate compliance training can result in numerous issues, including:
- Workplace harassment
- Safety violations
- Ethics violations
- Cybersecurity threats
- Federal compliance audits
Over half of managers report that employee training is their primary method of addressing skills gaps. It should be no surprise then that leading businesses seek more advanced systems to establish and maintain compliance training standards among their workforce using similar methods.
What are the biggest employee training pain points?
Even leading businesses struggle with employee training. Their most significant pain point is their employees’ lack of motivation to complete training, reported by 1 in 3 employees. Others include using forgettable training materials and training programs that are not tailored to the individual worker’s role at the company. This is why over 1 in 3 industry leaders report lacking sufficient access to the right training content.
Organizations facing these pain points with manual L&D methods struggle with a number of roadblocks. As their L&D manpower increases, employee training becomes a riskier investment. Workers who feel that the training materials are forgettable, impersonal, or out-of-date could leave for other positions, further straining the business’s L&D budget.
76% of employees report that continuous training opportunities are a valid reason to stay at a job instead of looking for a new one. Employees want to upskill. In 2022, they reported four key factors in what they desired from corporate training:
- Relevance to their individual role
- Learning that reflects current standards
- Training with a social element
- Control over training programs
While manual L&D efforts often fall short of these criteria, LMS software can provide employees with autonomy as they train in their roles, opportunities to share knowledge with their co-workers, and materials that are updated in real time.
What are the features of a compliance LMS?
A compliance-focused LMS provides businesses with numerous features that help them build, monitor, and maintain a continuous learning culture within their workforce. The most important features include:
Reporting tools: Automated reporting tools allow managers to monitor employee training progress, including certification in compliance training programs. By viewing course completion records, certifications, and training schedules from one dashboard, managers can identify learning issues early to mitigate the risks of inadequate compliance training. The business’s stakeholders will receive automated reports on compliance training progress, improving visibility at every stage of the process.
Mobile access: By providing employees with access to their compliance training modules on mobile devices, companies can encourage employees to complete their training on their own terms. Control over the pace of training is one of modern employees’ top L&D priorities, which an LMS can accommodate automatically with mobile access.
Training groups: A versatile LMS separates employees into training groups by their roles, their department, or any other criteria the manager wants to use. Being able to assign monitors to individual groups allows top leadership to customize the training oversight and devote more resources to the groups that are falling behind.
Notifications: An LMS can provide automated notifications to connect employees with the relevant team leaders, send training reminders, issue award certifications, and more. Employees never miss important reminders with a system that automatically keeps track of everything in their individual workflows.
Course purchases: A versatile LMS provides a shop for businesses to purchase compliance courses, assign them to employees or employee groups, and track learning history through the system. On applications like the QStore, businesses can buy, sell, and share compliance courses with other businesses to increase knowledge sharing in their industry and raise the bar for employee compliance training.
What are the benefits of using an LMS for compliance?
The right LMS offers numerous benefits to businesses hoping to centralize and unify their compliance training strategies. These include:
- Improving course completion rates: Learning courses that are personalized and easier to access are more likely to be completed by employees. Centralized completion tracking allows team leaders to keep tabs on their teams and focus on the employees who are falling behind.
- Meeting training deadlines: Compliance training often comes with deadlines designed to help companies keep pace with changes in industry regulations. A compliance-focused LMS helps departments track and reach their training goals to satisfy both internal and external compliance deadlines.
- Providing a clear audit trail: Regulatory audits come with costs in HR administration. Additional manpower is required to reduce recordkeeping errors and assemble transparent audit trails. An LMS automates these tasks to improve audit performance with no additional increase in administrative costs.
- Personalizing training experiences: An LMS provides personalized feedback relevant to the employee’s recent work. It tracks their compliance training status and delivers the courses they need, helping them develop a growth-focused mindset and engage with their training experiences.
- Increasing employee satisfaction: Investments in employee training lead to reduced turnover and increased employee satisfaction for several reasons. Modern employees demand relevant and engaging learning materials that are personalized to their career goals and their individual skill gaps. An LMS can track employee needs and help them meet their goals, which include up-to-date career training, peer-to-peer collaboration, and autonomy over their training programs.
- Improving accessibility: By offering training programs on any device, including mobile devices, a modern LMS allows employees to learn on their own terms. Modern workers are far more likely to engage with learning materials if they can do so on the device of their choice.
- Reducing liabilities: Even top-performing businesses deal with liabilities, including employee harassment, federal non-compliance, and other ethics violations. By unifying learning and development workflows with an advanced LMS, businesses can avoid violations by keeping managers informed of each employee’s compliance status, distributing learning materials more efficiently, and tracking regulatory changes in real time.
How to choose an LMS for compliance
To choose an LMS for compliance, businesses should prioritize features that meet the training needs of modern employees, which include relevant materials, collaborative learning workflows, and personalized career development. Try to find a system that offers courses in all areas of compliance, including:
- Workplace violence
- Workplace safety
- Anti-harassment
- HR laws
- DEI
- Information security
In an age where even HR is becoming digital, buying and distributing courses online will be key to the success of compliance training workflows moving forward. Look for an LMS with reputable course content in your industry and a method of delivering the content to individual employees or custom groups on the device of their choice. Find a system that tracks the activity of each user to give managers and auditors a transparent reporting trail to reference.
Elevate Your Compliance Training for Free with Qbic
In a rapidly changing regulatory environment, top-performing businesses seek new ways to streamline their compliance training workflows. Modern employees express their desire for personalized, collaborative learning resources while managers continue to report the critical role that compliance training plays in their retention and productivity rates.
A modern LMS comes with versatile compliance training features, including industry-specific courses, assignable training groups, and updated regulatory reminders. An LMS equipped with a digital storefront allows businesses to buy, sell, and track new courses to achieve compliance in their workforce while contributing to knowledge sharing in their industry.
The Q Store offers options for businesses to find the perfect L&D solutions for their workforce without paying upfront for the system. Contact our team today to learn how even a free plan with a versatile LMS can take your compliance training and development workflows into the modern age.
